Provision of an Asset Management Solution - Competitive Flexible Procedure

Description

To provide an Asset Management Solution for the Authority’s Property Services department that is fit for purpose and which contributes towards the Authority’s objective of creating opportunity for more efficient and effective working and to reduce duplication. Management of the Council's Property Portfolio. Contract mobilisation expected to be 04 Jan 27 - 24 May 27. Please note that the start date is the expected 'Go Live' date, but the contract mobilisation is expected to begin 04 January 2027.

Key facts

Procedure

Competitive flexible procedure

Lots

1

How to submit

Please refer to Pro Contract eTendering portal - https://procontract.due-north.com/ This will be used for the following purposes: (a) Issuing of ITT, any associated documents and / or further instructions. (b) Uploading and sharing of related documents to the ITT. (c) Messaging suppliers, either globally in relation to updates or individually where applicable. (d) Issuing updates, clarifications or information related to the ITT. The Supplier shall ensure via the Portal that: (a) All communications with the Authority, including clarifications, are directed via the messaging facility and they monitor the messaging facility for any updates related to the ITT. (b) Messaging queries including discrepancies, omissions or concerns about the Tender Pack are raised. (c) The submission of the Tender response document related to this procurement. (d) Suppliers are advised not to make any direct contact with the Authority or their representatives concerning any aspects of this ITT process other than by the Authority’s Portal, except in exceptional circumstances. (e) In the event of any operational issues in using the Portal Suppliers should contact procontractsuppliers@proactis.com Documents must be uploaded in an “Open Document” format, and all attachments will ideally be Zipped into one file. (Use PDF documents where possible to reduce file sizes). Suppliers can upload / amend their Tender response via the Portal at any time prior to the submission deadline. The Tender response is secure and only visible to the Supplier up until the close deadline date / time at which point the system is locked to the Supplier and contents become visible to the Authority. Tenders received after the return date will not be considered, unless there is a justifiable and evidenced reason beyond the control of the Supplier. Tenders must be completed in English and unit rates and prices must be quoted in pounds sterling. Prices submitted are to be exclusive of VAT. The Authority is not bound to accept the lowest or any Tender and may accept the whole or part of any Tender. Information provided by the Supplier in the Tender shall constitute an irrevocable offer to the Authority that shall form part of any subsequent contract between the parties. All information related to the Authority and supplied in connection with this procurement shall be kept by the Supplier in strictest confidence.

Clarification questions by

27 Oct 2026, 14:00 GMT

Contact

Lucy Chandler

lucy.chandler@iow.gov.uk

+44 1983821000

Value incl. VAT

£242k

Category

goods