7105--Bedroom Furniture Replacement

Description

THE PURPOSE OF THIS AMENDMENT 0001 TO RFQ 36C25927Q0036 IS TO ANSWER VENDOR QUESTIONS AND UPDATE THE RESPONSE DATE/TIME FOR QUOTES. Quotes are to be provided to eric.adusei@va.gov no later than 14:00pm MT, NOVEMBER 13th, 2026. VENDOR QUESTIONS AND ANSWERS PROVIDED BELOW: The following questions were submitted and answered in response to the subject solicitation. 1. SAM.gov identifies this opportunity as SDVOSB sole source, while the RFQ describes a 100% SDVOSB set-aside with comparative evaluation. Is this a competitive procurement open to quotations from all eligible SDVOSBs? Ans: Yes. This solicitation is being conducted as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside using a comparative evaluation process. It is a competitive procurement open to quotations from all eligible SDVOSBs. The SAM.gov posting currently contains an error identifying the requirement as a sole-source acquisition. 2. CLIN 0002 lists 38 queen beds, while the furniture specifications list 2. Please confirm the correct quantity. Ans: The correct quantities are thirty-eight (38) twin mattresses and two (2) queen-size beds. Quotations should be submitted based on these quantities. Please reference the attached quantities requested document for needed numbers. PLEASE REFERENCE THE ATTACHED EXCEL SHEET FOR REQUIRED QUANTITIES. 3. The price schedule permits or equal products, while the SOW specifies Kwalu furniture and finishes. Please confirm that equivalent products from other manufacturers meeting all salient characteristics are acceptable. Ans: Yes. Offerors may propose "or equal" products from other manufacturers, provided the products meet all required salient characteristics and specifications identified in the solicitation. Furniture offered as an equal product shall have a finish equivalent to Kwalu Protea Natural Oak and otherwise satisfy the Government's stated requirements. 4. The price schedule specifies Medium Oak, while the furniture specifications identify an equivalent to Kwalu Protea Natural Oak. Which finish should vendors use for their quotations? Ans: Offerors shall base their quotations on a finish equivalent to Kwalu Protea Natural Oak. In the event of a discrepancy between the Price Schedule and the furniture specifications, the required finish shall be Kwalu Protea Natural Oak for all applicable furniture items. 5. Does an SBA nonmanufacturer rule waiver apply to this procurement? If so, please identify the applicable waiver and the items it covers. Ans: No. The SBA nonmanufacturer rule does not apply to this solicitation. Therefore, there is no applicable nonmanufacturer rule waiver associated with this procurement, and no items are covered by such a waiver. 6. CLIN 0002 (Queen Bed) lists a quantity of 38, while the SOW and Specifications list a quantity of 2. Please confirm the required quantity of queen beds. Ans: The required quantity for CLIN 0002 (Queen Beds) is two (2). The quantity of thirty-eight (38) applies to the Twin Mattresses, not the Queen Beds. Offerors should refer to the Bedroom Furniture Specifications document attached to the solicitation for the correct quantities of all items. PLEASE REFERENCE THE ATTACHED EXCEL SHEET FOR REQUIRED QUANTITIES. 7. The Price Schedule lists "Natural Oak" for CLIN 0001 and "Medium Oak" for CLINs 0002 and 0004 0009, while the Specifications list "Natural Oak" for all items. Please confirm the required finish for each CLIN. Ans: The required finish for all applicable CLINs shall be equivalent to Kwalu Protea Natural Oak. Any discrepancies between the Price Schedule and Specifications regarding finish color should be disregarded. Offerors shall base their quotations on a finish equivalent to Kwalu Protea Natural Oak for the furniture items included in this solicitation. 8. The SOW requests separate pricing for installation labor; however, the Price Schedule does not include a line item for installation. Should installation be included in each CLIN's unit price, or should it be priced as a separate line item? Ans: The Government will accept either approach for this solicitation. Offerors may include installation costs within each CLIN's unit price or price installation as a separate line item. In either case, the quote should clearly identify all costs associated with furnishing and installing the required items to ensure accurate evaluation and award. 9. CLIN 0001 includes both the XL Twin bed and the mattress, while the Specifications list the mattress separately. Please confirm whether the CLIN 0001 price should include both the bed and the mattress. Ans: Offerors may either list the bed and mattress as separate line items or combine them into a single line item. Both approaches are acceptable, provided the quote clearly identifies the products being offered and meets all solicitation requirements. 10. The SOW requires physical samples; however, the solicitation states that quotes must be submitted by email only. Are physical samples required with the quote? If so, please provide the shipping address and submission instructions. Ans: Yes. Offerors may submit physical finish samples as part of their quotation package in accordance with the solicitation requirements if they wish to do so. Electronic quotation documents shall be submitted via email. Physical finish samples may be delivered or mailed to: Department of Veterans Affairs Network Contracting Office 19 6162 South Willow Drive, Suite 300 Greenwood Village, CO 80111 Offerors should clearly identify the solicitation number and company name with any submitted samples. 11. The solicitation does not specify a delivery or installation timeline. Please provide the anticipated start date, the required completion date (or number of days after award), and the permitted daily work hours for installation. Ans: Delivery timelines will be addressed after contract award. At this time, please note that delivery and installation will be coordinated by the VA Interior Designer, Kate Rader. Installation is currently planned for three (3) rooms per day. The rooms scheduled for installation on the following business day will be coordinated and confirmed daily. If additional rooms become available, the contractor may install furniture in more than three rooms per day, as coordinated by the POC. Please provide an estimated performance period date on your quotes. 12. Please clarify the requirements for removal of existing furniture and mattresses. Is there a designated disposal location, will the VA provide an on-site dumpster, and is donation or standard disposal acceptable? Do any VA property turn-in procedures apply? Ans: The contractor shall remove and dispose of the existing furniture and mattresses identified in the solicitation as part of the required deinstallation services. At this time, the Government has not identified a designated disposal location or provided for an on-site dumpster. Offerors should include all costs associated with removal, transportation, and disposal in their quotations. The Government is currently coordinating with the appropriate facility personnel regarding any applicable VA property disposition requirements and will provide additional information, if necessary, through a solicitation amendment. 13. Will the VA provide an on-site storage area for new items that cannot be installed on the same day they are delivered? Ans: The Contractor shall provide thirty (30) days of free storage once the complete bill of materials has been received at a conditioned storage facility that meets all applicable building requirements, including, but not limited to, sprinkler systems, security measures, safety requirements, temperature controls, and environmental controls. Storage conditions should be maintained in a manner that preserves the furniture and does not void any manufacturer warranties. 14. Please describe the wall construction behind the drywall (e.g., wood or metal studs, blocking) where the wardrobes, weighing approximately 325 lbs., will be anchored. Ans: The Government does not currently have wall construction details available for release and is coordinating with the Facilities Department to obtain additional information. Offerors should base their quotations on the information provided in the solicitation documents. The awarded contractor shall coordinate field verification prior to installation to determine the appropriate mounting hardware and installation method required to safely anchor the wardrobes in accordance with the manufacturer's requirements. 15. Can the VA provide photos of the existing rooms where the furniture will be installed? Room layouts and furniture placement information are provided in the attached Bedroom Furniture Floor Plan pdf. Any additional pictures provided will be added to the RFQ via an amendment. 16. Is the contractor responsible for patching and repairing wall anchor holes left by the removal of existing wardrobes? Answer: Yes, the contractor will be responsible for patching and repairing all anchor holes resulting from the removal of existing equipment and the installation of new equipment. All repairs shall be completed in a professional manner and restore the affected surfaces to a condition comparable to their original appearance. 17. Will rooms be released in groups, and will they be vacated and cleared of personal items before the installation crew arrives? Ans: Yes, rooms will be released in phases. Installation is currently planned for three (3) rooms per day, with the rooms to be installed identified and coordinated daily through the VA Interior Designer. The Government will coordinate room availability with the contractor prior to installation. The Government will ensure rooms scheduled for installation are available for contractor access; however, room turnover and occupant coordination will be managed by the facility on a case-by-case basis. 18. What documentation is required to demonstrate the contractor's prior healthcare facility experience? Ans: Vendors may submit a manufacturer training certificate, letters of experience or reference letters, project lists identifying installations the proposed Project Manager/Lead Installer has worked on, or other documentation demonstrating how long the individual has been performing similar work. Documentation should clearly support the fact that the proposed Project Manager/Lead Installer possesses at least two (2) years of relevant experience performing installations of similar scope and complexity.

Key facts

Reference

36C25927Q0036

Procedure

Combined Synopsis/Solicitation

Contact

Eric Adusei

eric.adusei@va.gov

303.712.5753