FY27 NIH OFM 1099Pro

Description

NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT THIS IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS OR PROPOSALS This Notice of Intent is issued solely for informational purposes. The Government intends to award a sole source contract and is not seeking competitive quotations or proposals. No solicitation document exists for this requirement, and a Request for Quotation (RFQ) will not be issued. Intended Contractor SOVOS Compliance LLC 1055 Howell Mill Road NW, Suite 750 Atlanta, GA 30318-5557 Description of Requirement The National Institutes of Health (NIH), Office of Financial Management (OFM), requires the continued use of the SOVOS 1099 Pro tax reporting solution and associated Service Bureau services. The requirement includes the following software licenses: 1099 Pro Enterprise Desktop 1099 Pro 1042-S Pro W-2 Pro These licenses and associated services support NIH's annual federal tax information reporting responsibilities for payments made to vendors, contractors, foreign recipients, employees, and other reportable payees. The software must provide OFM with the capability to: Import and manage tax reporting data; Validate taxpayer and payment information; Prepare Forms 1099, 1042-S, and W-2; Process corrections and amended filings; Reconcile reportable amounts; Generate records in formats required for federal tax reporting; Electronically file returns with the Internal Revenue Service (IRS) through the Information Returns Intake System (IRIS); Reprint recipient tax forms as necessary; and Support submission of corrected or replacement filings. The software must be deployable on NIH premises and support the printing of approximately 20,000 tax forms annually. The contractor shall ensure that all filing and mailing activities are completed in accordance with applicable IRS and Social Security Administration (SSA) deadlines and requirements. The software solution must maintain a FedRAMP Authorized designation at a level appropriate to the Government's requirements. Period of Performance The anticipated period of performance consists of one (1) 12-month base period: December 17, 2026, through December 16, 2027 Sole Source Rationale SOVOS Compliance LLC is the only known source capable of providing a FedRAMP-authorized version of the 1099 Pro tax reporting solution together with the integrated Service Bureau services currently utilized by NIH OFM. The SOVOS Service Bureau is an integral component of NIH OFM's tax reporting process because it provides the production and filing services necessary to complete the reporting lifecycle after OFM reviews and approves tax data. These services include: Printing and mailing recipient tax statements; Electronically filing applicable information returns with the IRS and SSA; and Supporting corrected and replacement filings, as required. Together, the 1099 Pro software licenses and Service Bureau services provide NIH OFM with an established end-to-end capability for preparing, validating, furnishing, correcting, and filing required tax information returns within statutory and regulatory deadlines. The SOVOS solution enables timely and accurate processing of large volumes of tax reporting data while maintaining continuity with existing NIH business processes and systems. Annual software updates are required to ensure compliance with changes to IRS and SSA forms, filing specifications, validation requirements, reporting thresholds, and electronic filing standards. These licenses and services must be renewed annually, and SOVOS releases updated versions each year to maintain compliance with current federal tax reporting requirements. Responses to this Notice This notice is not a request for competitive proposals, quotations, or bids. However, interested parties may submit a capability statement demonstrating their ability to meet the Government's requirements as described herein. Responses received will be evaluated solely for the purpose of determining whether a competitive procurement should be conducted in the future. The determination not to compete this proposed contract action is solely within the discretion of the Government. The Government will not be responsible for any costs incurred by respondents in connection with this notice. Questions Questions or comments regarding this Notice of Intent shall be submitted via email only to: Em'Ria J. Briscoe Contract Specialist Email: emria.briscoe@hhs.gov Please include the following subject line: Notice of Intent Question Submission – FY27 NIH OFM 1099 Pro Telephone inquiries will not be accepted. Contracting Office Office of Mission Acquisition Solutions (OMAS) Office of Acquisitions (OA) Assistant Secretary for Financial Resources (ASFR) U.S. Department of Health and Human Services Primary Point of Contact Em'Ria J. Briscoe Contract Specialist Office of Mission Acquisition Solutions (OMAS) emria.briscoe@hhs.gov

Key facts

Procedure

Special Notice