DCWW2115 Service Reservoir Cleaning, Maintenance and Refurbishment CoP

Description

Overview And Objectives DCC intends to award a Framework Agreement for Service Reservoir Cleaning, Maintenance and Refurbishment services. It is a business-critical service required to: • maintain the cleanliness, integrity and operational condition of DCC’s potable water storage assets; • support the safe and timely return of service reservoirs to operation following planned cleaning, inspection and minor remedial works; and • support compliance with Drinking Water Inspectorate (DWI) requirements, DCC’s internal standards and applicable water quality legislation. The Framework will be used to provide cleaning and maintenance for potable water tanks across DCC’s operational area. There are approximately 828 tanks within DCC’s estate that require routine cleaning and inspection in accordance with PNL 810 (DCC’s internal standard for drain downs and cleaning of service reservoirs) to meet Drinking Water Inspectorate (DWI) regulations. Tanks include below ground and above ground steel or concrete tanks as well as a small number of water towers however most tanks are square, underground concrete structures. Ensuring a clean and consistent water supply is core to DCC services and is linked directly to corporate key performance indicators. The proposed contract term is 3 years, with the option to extend for a further 5 years (2 + 2 + 1 years). The estimated value of the framework for the initial three-year term is £25.5 million based on estimated annual expenditure of approximately £8.5 million. The value across the maximum term of 8 years is £68m. Scope The scope includes the following elements: Cleaning This includes the cleaning and disinfecting of the tanks normally with the use of high-pressure water or soft brush as appropriate and DWI Approved disinfectant. In some instances, it may be a requirement to carry out chemical cleaning with the use of a DWI approved chemical. The tasks to be carried out will include: • Cleaning and disinfection of potable water storage tanks using appropriate methods and DWI-approved products • Inspection of service reservoirs as part of cleaning activities Maintenance Maintenance activities are usually identified at the time of cleaning by the Supplier and instructed by DCC to enable the tanks to be safely returned to service. These tend to be internal and external works for concrete repairs and coatings, internal and external steel repairs, membrane fitting and repairs, replacement of ladders and pipework, joint repairs, external earthworks repairs and joint repairs. Emergency reactive repairs to concrete/ pipework / liner etc. may also be required on occasion. These works will exclude any work that involves significant engineering difficulties such as: • Any structural modifications to the tank(s); • Any works on the embankments surrounding the tank(s); • Any modifications to the pipework that can influence the hydraulic performance of the tank(s); • Any works that alters the operating capacity of the tanks; • Any works that constitutes the appointment of a Panel Engineer under the Reservoirs Act. The tasks to be carried out will include: • Minor planned and reactive remedial works, including concrete and steel repairs, coatings, membranes, ladders, pipework, joints and external earthworks. • Emergency reactive repairs where required. • Activities necessary to support the safe return of reservoirs to service. The Framework Agreement will be procured as a single Lot, with two Suppliers appointed to the Framework.

Key facts

Procedure

Competitive flexible procedure

Framework agreement

Yes — a framework or dynamic purchasing system, not a single contract

Lots

1

How to submit

Participation instructions — how to express an interest in this opportunity. 1) Register your organisation on the DCC eSourcing Portal (this is only required once so please check whether there is an existing account registered for your organisation — multiple users can be added as required); 2) Express an interest in the opportunity: — log in to the portal with your username and password, — click the 'PQQs/ ITTs Open to all Suppliers' link, — click on the relevant PQQ/ ITT to access the content, — click the 'Express Interest' button at the top of the page — this will move the PQQ/ ITT into your 'My PQQs/ITTs' page (this is a secure area reserved for your projects only), — you can now access any attachments by clicking 'Attachments' in the 'PQQ/ ITT details' box. 3) Responding to the Opportunity — click 'My Response' under 'PQQ/ ITT details'. You can choose to 'Create response' or 'Decline to Respond', — you can now use the messaging function to communicate with the buyer and seek any clarification, — note the deadline for completion and follow the onscreen instructions to complete your response — there may be a mixture of online and offline actions for you to perform, — you must then submit your reply using the 'Submit Response' button at the top of the page. Please Note the following — you must download the documents yourself after you have expressed interest, they will not be sent to you, — expressions of Interest will ONLY be accepted through the eSourcing Portal — all documentation must be returned electronically via the eSourcing Portal, — if you require any further assistance please consult the online help, or contact the eSourcing helpdesk using the contract information provided on the home page. Participation instructions — how to express an interest in this opportunity. 1) Register your organisation on the DCC eSourcing Portal (this is only required once so please check whether there is an existing account registered for your organisation — multiple users can be added as required); 2) Express an interest in the opportunity: — log in to the portal with your username and password, — click the 'PQQs/ ITTs Open to all Suppliers' link, — click on the relevant PQQ/ ITT to access the content, — click the 'Express Interest' button at the top of the page — this will move the PQQ/ ITT into your 'My PQQs/ITTs' page (this is a secure area reserved for your projects only), — you can now access any attachments by clicking 'Attachments' in the 'PQQ/ ITT details' box. 3) Responding to the Opportunity — click 'My Response' under 'PQQ/ ITT details'. You can choose to 'Create response' or 'Decline to Respond', — you can now use the messaging function to communicate with the buyer and seek any clarification, — note the deadline for completion and follow the onscreen instructions to complete your response — there may be a mixture of online and offline actions for you to perform, — you must then submit your reply using the 'Submit Response' button at the top of the page. Please Note the following — you must download the documents yourself after you have expressed interest, they will not be sent to you, — expressions of Interest will ONLY be accepted through the eSourcing Portal — all documentation must be returned electronically via the eSourcing Portal, — if you require any further assistance please consult the online help, or contact the eSourcing helpdesk using the contract information provided on the home page. https://dwrcymru-welshwater.bravosolution.co.uk

Contact

agni.hadjipetrou@dwrcymru.com

Value incl. VAT

£31m

Category

services