GWR - Engineering Fuel monitoring and quality services

Description

this contract will provide specialist fuel management, fuel quality and fuel infrastructure support services across five engineering depots. The scope of the requirement includes the provision, maintenance and support of inline fuel filtration systems; fuel monitoring software and associated equipment for monitoring fuel storage tank levels; fuel metering equipment to measure and report fuel throughput; tank cleaningservices; and biocide injection equipment and maintenance to prevent fuel contamination. The services also include routine inspections, preventative maintenance, technical support, fuel quality monitoring, testing and reporting to ensure fuel systems remain operational, compliant and fit for purpose. The supplier will provide all necessary equipment, consumables, maintenance, repairs and reporting required to support the continued operation of GWR's fuel infrastructure and engineering depot activities

Key facts

Procedure

Direct award

Lots

1

Contact

procurement@gwr.com

Contract period

16 Nov 2026 → 15 Nov 2027

Value incl. VAT

£528k

Category

services

Awarded suppliers

• FUELCARE LIMITED · GB-COH-02385625 · UKG22, GB

Ground given for limiting competition

The buyer’s own stated reason for awarding without open competition, as published. Their assertion, not a finding.

Fuelcare Ltd currently supplies filtration components, Biocide, fuel sampling and testing, and fuel monitoring equipment and software. Continued supply from the existing supplier is required to maintain compatibility with installed equipment and established infrastructure and fueling requirements. Introducing alternative components or products may result in different or incompatible items and could require additional technical assessment, testing and engineering approval. This could create disproportionate technical difficulties in operation or maintenance, additional cost and delays to fleet maintenance. The direct award will provide continuity of supply while GWR undertakes a full competitive procurement exercise in accordance with the Procurement Act 2023 for the longer-term requirement.