The provision of Mechanical and Electrical Management Services

Description

The requirement is for the provision of mechanical and electrical (M&E) facilities management and engineering services to support the effective operation and management of the TfL building, including In-house technical maintenance covering HVAC (heating, ventilation, and air conditioning), electrical systems, fire systems, water systems, and gas systems

Key facts

Procedure

Direct award

Lots

1

Contact

husseinabdelhalim@tfl.gov.uk

Contract period

12 Nov 2026 → 12 Nov 2027

Value incl. VAT

£608k

Category

services

Awarded suppliers

• HR FACILITIES LIMITED TRADING AS SMART MANAGED SOLUTIONS · GB-COH-07174215 · UKI31, GB

Ground given for limiting competition

The buyer’s own stated reason for awarding without open competition, as published. Their assertion, not a finding.

The direct award is justified because TfL is acquiring a property within a fixed and compressed transaction timetable and must immediately assume landlord responsibilities to existing tenants. The incumbent suppliers are already delivering essential mechanical and electrical management, maintenance services required under existing lease arrangements, and continuity of those services is necessary to ensure TfL can meet its contractual and operational obligations from the date of acquisition. A competitive procurement before or immediately after completion is not practicable and would create a material risk of service interruption, exposing TfL to potential liability and impacting the effective operation of the property. The incumbent suppliers also possess detailed knowledge of the building's systems, infrastructure, plant and operational requirements, meaning that replacing them at the point of acquisition would likely result in service incompatibility, loss of critical knowledge, and disproportionate technical and operational difficulties. The proposed arrangements are therefore consistent with the rationale underpinning Schedule 5, Paragraph 7 of the Procurement Act 2023, as a change of supplier would result in services that are different from or incompatible with those currently being provided, creating disproportionate technical and operational challenges. The direct award is intended as a short-term measure to maintain business continuity and allow TfL sufficient time to assess and implement appropriate long-term arrangements, including integration into existing property management structures or undertaking a competitive procurement within the next 12 months