Provision of Artwork for the Tour de France

Description

Caerphilly County Borough Council is seeking to procure a Contract for the Provision of Artwork for the Tour de France. The Authority is seeking to appoint a creative agency, artist or design company to create, design and deliver a large-scale temporary creative intervention, or a series of interventions, within the grounds of Caerphilly Castle and where appropriate, adjacent streets. The purpose of this requirement is to create a high-quality, visually impactful intervention(s) that celebrates Caerphilly’s position as a key destination on the route of the Tour de France, specifically Stage 3 from Welshpool to Cardiff on Sunday 4th July 2027. Tenderers will be required to submit responses in accordance with the requirements set out within the procurement documentation. Submissions will be evaluated against the published criteria. The Authority intends to establish a Contract for a period of twelve (12) months. The Contractor shall design, fabricate, deliver and install the artwork by an agreed date prior to the 04 July 2027. The artwork shall remain at the initial location until instructed by the Authority. The Contractor shall subsequently dismantle, transport and reinstall the artwork at an alternative location within the County Borough during the contract period. The anticipated contract duration is 12 months, although the relocation date may vary according to operational requirements. Full details can be found in the Invitation to Tender (ITT) Pack

Key facts

Procedure

Below threshold - open competition

Lots

1

How to submit

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login 2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3. Enter your correct Organisation Name, Details and Primary Contact Details. 4. Please make a note of the Organisation ID and User Name, then click "Register". 5. You will then receive an email from the system asking you follow a link to activate your account. 6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9. Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page. 11. From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14. You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk. 15. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Clarification questions by

20 Nov 2026, 17:00 GMT

Contact

Catherine Sizer

sizerc@caerphilly.gov.uk

Value incl. VAT

£180k

Category

services