H365--ANNUAL MEDICAL GAS TESTING POP: 12/01/2026 - 09/30/2031

Description

36C26227Q0022 ******* The purpose of this amendment is to: 1. Respond to questions asked regarding this solicitation. 2. Change the Period of Performance (POP) start date from 11/20/2026 to 12/01/2026. Base: 12/01/2026 09/30/2027 OY 1: 10/01/2027 09/30/2028 OY 2: 10/01/2028 09/30/2029 OY 3: 10/01/2029 09/30/2030 OY 4: 10/01/2030 09/30/2031 3. Change the response due date from 11/09/2026 to 11/12/2026. Questions and Answers: Q. Can you please let me know the total number of outlets to be tested. A. 3,000 Total. Q. # vacuum inlets A. 3,000 Q. # of medical gas system source equipment & location Bulk Oxygen, Med air, Vacuum, Nitrogen, WAGD, Dental Air, Dental Vacuum, Carbon Dioxide. Locations Main Hospital and Building 32 (cancer center) Q. # of medical gas booms/columns A. 38, Please see attachment named BOOM INVENTORY . Q. Could you please clarify whether the prime contractor must independently hold the ASSE 6020 Medical Gas Inspector and ASSE 6030 Medical Gas Verifier certifications, or whether these requirements can be satisfied through a qualified subcontractor whose personnel possess the required certifications? A. ASSE 6020 and ASSE 6030 certifications are required. Q. What are the manufacturer, model, and serial number of the boom equipment, source equipment, vacuum and air system? At a minimum, we need a manufacturer, model #, serial number for each system and each motor/compressor. Would providing photos of the source equipment be possible? A. We do not have the serial numbers or photos of the boom equipment but please see Exell spreadsheet attached Boom Inventory which has the Make, Model and location. Q. The Government provide the most recent annual medical gas inspection report, or an inventory showing quantities of outlets/inlets by gas type, zone valve boxes, area alarm panels, master alarm panels and source equipment? A. No, we cannot provide the inspection report but we are providing the boom inventory. Please see Exell spreadsheet attached Boom Inventory . Q. Can the Government provide the most recent annual medical gas inspection report, or an inventory showing quantities of outlets/inlets by gas type, zone valve boxes, area alarm panels, master alarm panels and source equipment? A. No Q. If this is a follow-on requirement, what is the prior contract number? A. Prior Contract No. : 36C26222C0020 Q. Which gases and systems are in scope (oxygen, medical air, vacuum, nitrous oxide, nitrogen, carbon dioxide, WAGD, instrument air)? A. Please refer to statement of work section V. Scope Q. Is the bulk oxygen tank owned and maintained by the gas supplier, with the contractor s scope limited to the pipeline side? A. The bulk oxygen is owned and maintained by the supplier. Q. Are Category 3 systems, such as dental air and vacuum, in scope? A. Yes Q. Does the Government expect only annual periodic inspection and testing, or a full NFPA 99 system verification each year? A. Only Annual. Q. Does each annual CLIN cover a single inspection event per year? A. Yes Q. May the ASSE 6020 and 6030 credentials be held by subcontractor personnel instead of the prime s employees? A. Certs. Must be held by the prime and subcontractor. Q. Must the field team include both a 6020 inspector and a 6030 verifier, or is credential acceptable for annual testing? A. Yes Q. Should pricing assume evening or weekend work for the ICU, OR, SICU and ED zones? A. Yes. Q. If a master alarm sensor is not on a demand check fitting, will the VA allow a brief isolation to test it, or is that test excluded? A. Yes, a brief moment. Q. Are photos required for every outlet/inlet, or only for sources, alarm panels, zone valves and deficiencies? A. Only deficiencies. Q. How many particulate and dewpoint sample points are expected, based on the number of floors in the Main Hospital and Buildings 30, 31 and 32? A. No. This test will only to be performed for installation, repair, or modification of any medical gas piping systems, Building 29, 30 has no medical gas. Q. When was the last annual inspection done, and when was the first inspection due under this contract? A. The last inspection was completed on 11/24/25 - 2026 inspection needs to be completed before 12/21/26. Q. Oxygen particulate analysis: This filter test is typically performed as a pre-test during construction projects under NFPA 99. The results would generally be expected to remain unchanged unless the pipeline is breached during construction. Please confirm whether this test is required as part of the annual inspection. A. No particulate test performed during verification of newly installed or modified medical gas piping systems only. Q. ASSE 6010 certification: Please confirm whether ASSE 6010 certification is required. Our understanding is that this is a medical gas installer certification, rather than an annual inspection requirement under NFPA 99. A. No, only if repairs need to be performed, contractor shall be 6010 certified to make repairs. Q. Boom testing frequency: Please confirm whether boom testing is required annually. Our understanding is that NFPA 99 recommends testing every 18 months. A. VA requires this test to be performed annually. Q. Boom testing scope: Please confirm whether the testing includes disassembly of the booms to inspect for leaks and dry rot. A. Yes Q. Boom testing report: Please confirm whether the detailed report should include photographs of disassembled booms and a comprehensive list of recommended repairs. A. Yes, if any deficiencies are found. Q. Building confirmation: Mr. Stockman indicated that Eye Clinic Building 32 and Audiology Building 30 should be excluded from the proposal. Please confirm. A. Only main Hospital and building 31 (cancer center) will be tested annually. Q. Could you please clarify what repair work, if any, must be included in the annual fixed price? Specifically, should the contractor include any routine repairs or corrective maintenance, or will all repairs, replacement parts, and installation services be treated as separately authorized work under Section VI? A. This solicitation is only for Inspection, not for repairs. In the Statement of Work (Section VII) we have to include "Over and Above Repair" to clarify that the contractor must notify the POC immediately if any repairs needs to be made.

Key facts

Reference

36C26227Q0022

Procedure

Combined Synopsis/Solicitation

Contact

Catherine Fernandez

Catherine.fernandezpedernera@va.gov